Thank you for choosing to Sponsor or Exhibit at the Media Technology Summit!


Need Assistance? 

Wes Simpson, Exhibits Manager
Phone:  +1 203 376 3372

For Any Inquiries or Assistance:

For Sponsorship, Promotion, or Branding Inquires:
Anthony Catalano, Executive Account Manager
+1 914-205-2381

Solutions Hub Hours

October 16

8am - 4:30pm

Exhibitor Move-In

October 17

8am - 10am

Exhibitor Move In Continues

October 17

10am - 7:30pm

Solutions Hub Open

October 17

5:30 - 7:30pm

Solutions Hub Opening Reception

October 18

10am - 4pm

Solutions Hub Open

October 18

4pm - 8:30pm

Exhibitor Move-Out

Key Dates and Deadlines

See below for important deadlines

September 18

Deadline for Inclusion on Conference T-Shirt (Sponsors Only - check your package for details)

September 25

Freeman Discount Deadline

September 28

Last Day to Book Your Loews Hollywood Hotel Room at the SMPTE Group Rate

October 3

Exhibitor and Sponsor Listing Submission Due

October 5

Deadline to Order AV / Electric / Internet from Encore

October 6

Deadline for Lead Retrieval custom qualifying questions and physical device orders

October 7

Last Day for Pre-Registration Pricing Discount

October 11

Freeman Advanced Freight Deadline

October 16

Exhibitor Move-In

October 17 & 18

Exhibition Dates

October 18

Exhibitor Move-Out

Freeman Exhibitor Kit

If you already have a Freeman login from another event or trade show, you can click the link below and access the Exhibitor Kit for the SMPTE Summit. Due to a Freeman issue, not all Exhibitors have been uploaded into their system so you may not yet see information regarding your booth. However, you CAN view all other information related to the show, including the schedule, shipping information, and third party order forms, which are also linked in the sections below. All exhibit contacts should receive login details for the kit by September 18.

AV / Electric / Internet Orders

AV/Equipment Rentals, Internet and Electrical Services will be handled by Encore.

Lead Retrieval for Exhibitors

Lead Retrieval will be provided by our on-site registration partner, Validar. Please click below for options and order form.  License orders can be placed up until the show open; however, if you would like to order a physical device or add custom questions, the order deadline is October 6.

Exhibitor Rules and Regulations

Many common questions (what is included with your booth, booth staff and conference registrations, complimentary passes for customers, etc.) are answered in the Exhibitor Rules and Regulations.

Below you will find the following assets to be used in your marketing campaigns.

Have you told your contacts and potential customers that you’re exhibiting or sponsoring at the Media Technology Summit? Editable graphics (in both PowerPoint and EPS) can help you spread the word. Add your company logo and booth # and then place the graphics on your site, post them on social media, add them to your newsletters, and whatever other channels you use to communicate with your network. 

PowerPoint Files for Exhibitors Ads/Graphics  - Banner(468X60) and Square 

Use these editable files to add your company name and logo to the graphics in this folder.    

  • A hint: the square image is great for social media posts. The banners are ideal for company newsletters.


Social Media Post Text
Contains blurbs to give you inspiration for Facebook, LinkedIn, and Twitter posts about your participation as an Exhibitor or Sponsor at the SMPTE Summit. Please feel free to revise and add your own personality to the posts. The square image will look great with any social posting you do. Please use the #SMPTESUMMIT in your posts.

“Ready-to-Publish” Blurb for SMPTE Exhibitors and Sponsors
Simply add the name of your company, and the text is ready to use in an email to offer customers free exhibits passes and to invite them to your booth.

General Summit Graphics
These graphics are in “ready-to-post” format and can be used on socials, in emails, and on websites. You will not be able to add your logo or to these graphics.

EPS files for Exhibitor/Sponsor Graphics
If you have access to a designer, the designer can use these editable files to add your name and image (optional) to the graphics in this folder. You’ll need to use the fonts below. 

  • Fonts
    If you are getting help from a designer, you can send them these font files. They’ll know what to do!